Request for Quotations: Ministry of Agriculture, Fisheries, and Marine Resources

Quotation: Purchase of Laboratory Safety Systems & Devices 

The Government of St. Kitts and Nevis, through the Ministry of Agriculture, Fisheries, and Marine Resources, is pleased to submit a Request for Quotations for the purchase and installation of Laboratory Safety Systems & Devices as per the specifications outlined below. 

1. Fire Alarm System – Quantity – 1 

Alarm Initiating Devices: Multi-sensor detectors (smoke, heat, and possibly hazardous gas detectors) to quickly identify fires or hazardous conditions. 

Notification Devices: Audible alarms (bells or sirens) and visual alarms (strobe lights) to ensure all personnel, including those with hearing impairments, are alerted. 

Alarm Control Panel: Centralized control panel with zoning capabilities to pinpoint the exact 

location of the alarm. 

Primary Power Supply: Reliable connection to the main electrical supply. 

Backup Power Supply: Uninterruptible Power Supply (UPS) or battery backup to maintain functionality during power outages. 

2. Sprinkler System – Quantity – 1 

Pre-action Sprinklers: To prevent accidental discharge and water damage to sensitive equipment. The system should only activate when a fire is confirmed. 

Dry Pipe Systems: Ideal for areas where accidental water discharge could cause significant damage. Corrosion-Resistant Materials: To prevent degradation over time, especially in humid lab environments. 

3.  Emergency Exit Signs with Lighting – Quantity – for two exits 

Illuminated Signs: Clearly visible, with battery backup to remain functional during power outages. Directional Arrows: Indicating the shortest and safest route to exits. 

4. First Aid Kits – Quantity -2 

Comprehensive Supplies: Bandages, antiseptics, burn creams, eye wash solutions, and more. 

5. Fire Extinguishers – Quantity – 2 

ABC-Rated Extinguishers: Suitable for most types of fires, including those involving electrical equipment, flammable liquids, and ordinary combustibles. 

6. Fire Blankets – Quantity – 3 

• High-Quality Material: Made from fire-resistant materials to smother fires quickly. 

7. Fire Hinged Doors – Quantity – Double Doors 

Self-Closing Mechanisms: To ensure they close automatically and maintain fire barriers. Hygienic Surfaces: Easy-to-clean materials to maintain lab hygiene. 

Seal Integrity: Ensure they form a tight seal to prevent smoke and fire spread. 

8. Eye Wash Station – Quantity – 1 

Easy Activation: Hands-free operation to ensure quick and effective use. Continuous Flow: Provide a steady stream of water for at least 15 minutes. 

9. Emergency Shower – Quantity – 1 

• Enclosed Cubicle Design: private and enclosed space with a shower within a cubicle to ensure privacy and prevent splashes from contaminating the surrounding area. Drainage System: an efficient drainage system to handle large volumes of water and solvents, ensuring quick removal and preventing pooling. 

Dedicated Space: Designate the emergency shower as a standalone unit, separate from the eye wash station, to allow simultaneous use if necessary. 

Multiple Showerheads: Install overhead and side-mounted showerheads to ensure thorough decontamination from multiple angles. 

Durable Materials: Use corrosion-resistant materials to withstand frequent use and exposure to water and solvents. 

Dual Supply System: Equip the cubicle with separate lines for water and an appropriate oil-based solvent, each with dedicated controls for easy switching. 

Temperature Control: Install temperature controls to provide tepid water for comfort and safety during decontamination. 

Single-Pull Activation: Ensure the shower can be activated quickly with a single pull handle or lever, initiating an immediate and continuous flow of water or solvent. 

Clearly Marked Controls: Clearly label the controls for water and oil solvent to prevent confusion during an emergency. 

Continuous Flow: Sustained Operation: Design the shower to provide a continuous flow for at least 15 minutes to ensure thorough decontamination. 

High Flow Rate: Ensure the flow rate meets safety standards (approximately 20 gallons per minute for water). 

Safety Features: Non-Slip Flooring: Install non-slip flooring within the cubicle to prevent slips and falls during use; Grab Bars: Provide grab bars for stability and support during decontamination; Emergency Lighting: Equip the cubicle with emergency lighting to ensure visibility during power outages. 

10. Chemical Spill Kits – Quantity – 2 

Comprehensive Supplies: Absorbent materials, neutralizers, PPE, and disposal bags. Clearly Marked: Easily identifiable and located near areas where chemicals are handled. 

11. Chemical Storage Cabinet – Quantity – 1 

Ventilated: To prevent the buildup of hazardous fumes. Lockable: For secure storage of hazardous chemicals. Clearly Labeled: Indicating the types of chemicals stored. 

12. Sharp Waste Disposal Containers – Quantity – 2 

Puncture-Resistant: To prevent needle sticks and cuts. 

Clearly Marked: Biohazard symbol and labeled for sharp disposal. Secure Closure: To ensure contents cannot be removed easily. 

13. Biohazard Containers – Quantity – 2 

Leak-Proof: To prevent contamination. 

• Clearly Marked: With biohazard symbols and labels. 

14. Bags (autoclave and biohazard) – Quantity – 1 box each of S, M, L and XL sizes 

• Heat-Resistant: Autoclave bags must withstand high temperatures. 

Labelled: Clear labels indicating biohazardous content. 

Durable: To prevent leaks and spills. 

15. Control Access System (Biometric system) – Quantity –1 

Multi-Factor Authentication: Combining biometric scans with key cards or PINs. Access Logs: Keep detailed logs of who enters and exits the lab and the dates and times. Emergency Override: Allow emergency personnel to access the lab quickly in case of an emergency. 

16. Respirators – Quantity – 3 

N95 or Higher: Ensure adequate protection against airborne pathogens. 

17. Safety Goggles – Quantity – 3 

Splash and Impact Resistant: To protect against chemical splashes and debris. 

• Anti-Fog Coating: To maintain visibility. 

Adjustable Fit: Ensure a secure and comfortable fit for all users. 

18. Face Shields – Quantity – 3 

Full Face Coverage: To protect against splashes and airborne particles. Comfortable Fit: Adjustable headbands for extended use. 

Durability: Made from high-quality, shatter-resistant materials. 

19. Gloves (Nitrile Disposables and Heat Resistant) 

Nitrile Gloves: For chemical resistance and to avoid latex allergies. (Two Boxes – Medium & Large) 

Heat Resistant Gloves: For handling hot materials safely. (Three Pairs) 

20. Howie Lab Coats – Quantity -3- (M, L, XL) 

• Cuffed Sleeves: Elastic knitted cuffs that fit snugly around the wrists to prevent sleeves from riding up and to minimize exposure to hazardous materials. 

Flame-Resistant Material: To protect against fire hazards. 

Chemical Resistant: To protect against spills. 

Comfortable Fit: Available in various sizes and styles for comfort and mobility. 

Submission of Request: 

Interested bidders are requested to submit their quotations in a sealed envelope, clearly marked with the tender reference number and the words “Purchase of Laboratory Safety Systems & Devices”. Bidders should submit to the following address on or before August 9th, 2024, at 2:30 pm. 

Ministry of Agriculture, Fisheries, and Marine Resources 

Building #16, Port Zante 

Basseterre, St. Kitts 

Tel: (869) 467-1016/1017 

Deadline for Submission of Request: August 9th, 2024 

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