The Clarence Fitzroy Bryant College (CFBC) invites applications from suitably qualified persons to fill the following position at CFBC:

ADMINISTRATIVE ASSISTANT

Summary: The Administrative Assistant shall be responsible for administrative responsibilities that support the administration, faculty, staff and students of CFBC. The function of the Administrative Assistant is to contribute to the overall effectiveness and efficiency of the College. This role of Administrative Assistant III requires the ability to manage complex tasks and prioritize work in support of the President.

Main Duties and Responsibilities:

Exercise sound judgment and maintain a high level of confidentiality and integrity

Coordinate and manage schedules, i.e. avoiding clashes with other appointments

Make arrangements for executive travel, i.e. booking flights and accommodation

Organize and prepare meeting rooms

Prepare agendas, take minutes of meetings and circulate to members

Draft letters, memos and proposals

Produce reports and presentations

Proofread and edit documents

Log incoming and outgoing mail

Assist with the organizing, planning and delivery of special events.

Maintain accurate records and files for easy retrieval

Answers telephone, screen calls, routes calls and responds to internal and external enquiries

Liaise with visitors and senior management

Employ discretion and confidentiality with all stakeholders

Manage special projects within the President’s Office

Assist with budgeting, prepare requisitions and order supplies

Post content to CFBC social media accounts in accordance with CFBC protocols

Perform other duties as assigned

Personal Characteristics:

Provide keen attention to detail.

Ability to multitask with competing priorities

Forward-thinker who seeks solutions to challenges and makes recommendations

Strong interpersonal and communication skills

Demonstrates emotional maturity

Ability to function in a fast-paced and demanding environment

Exercises a high level of professionalism when interacting with stakeholders

Demonstrates strong problem-solving skills;

Ability to work autonomously or as a member of a team

Required Qualifications, Skills and Experience:

Bachelor’s Degree in Business Administration, Management or a related field

3-5 years experience in an administrative role serving senior managers

Competent in the use of Microsoft Office Suite — Word, Excel, PowerPoint and Publisher

Competent in the use of various types of office equipment

Strong planning and organizational skills

Ability to demonstrate research and analytical skills.

Please be advised that salary is commensurate with qualifications and experience and in accordance with the current salary structure at the CFBC.

Applications should be sent to hr@cfbc.edu.kn and addressed to:

The Human Resources Manager Clarence Fitzroy Bryant College,

P.O. Box 268, Burdon Street, Basseterre, St. Kitts

The deadline for receipt of application is 02 October 2023.

Late applications will not be acknowledged.

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